Southwest Key Programs Inc.

Administrative Assistant

Location US-CO-Denver
Posted Date 2 months ago(12/18/2017 10:21 AM)
Job ID
# Positions

Job Summary:

The Administrative Assistant is responsible for administrative support to the program. The Administrative Assistant provides high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.

Essential Functions:

  • Answer phone calls in a prompt and friendly manner and direct calls to appropriate parties or take messages.
  • Prepare invoices, reports, memos, letters, financial statements and other documents in an accurate and timely manner, using word processing, spreadsheet, database, or presentation software.
  • Greet visitors in a prompt and friendly manner and determine whether they should be given access to specific individuals.
  • Open, sort, and distribute incoming correspondence, including faxes and email.
  • Perform general office duties, such as maintaining records management database systems, and performing basic bookkeeping work.
  • Manage, organize and implement an efficient file system to include: documents, records, and reports.
  • Maintain accurate and current information for billing, data collection, accounts, petty cash and budget.
  • Abide by Southwest Key Programs and contract guidelines for maintaining client and personnel files.
  • Regular and punctual attendance. 

Other Functions:

  • Distribute and gather paperwork to and from employees.
  • Assist with training, duplication of materials, setting up, documenting.
  • Maintain inventory control and purchase necessary office supplies.
  • Help maintain the program's calendar and assist with scheduling for program staff.
  • Assist with uploading and maintaining timesheets for program staff

Qualifications and Requirements:

  • High school diploma or equivalent.
  • At least one year administrative/clerical/secretarial experience.
  • The ability to read and understand information and ideas presented in writing.
  • Knowledge of administrative and clerical procedures and systems such as Microsoft office software, managing files and records, designing forms, and other office procedures and terminology.
  • Cleared background check from appropriate entity.
  • Must possess a valid state driver's license, registration and maintain state mandated car insurance.
  • Own reliable transportation as the use of your personal vehicle is required for this position.
  • Preferred- Bilingual in English/Spanish.


Physical Demands:

Must be able to read, write, and communicate with Southwest Key Programs and with outside contacts. Must be computer literate and have the ability to operate office equipment.  While performing the responsibilities of this job, the employee is required to bend, lift, seize, hold, grasp, turn, or otherwise work with hand or hands. Must be able to lift up to 20 pounds.

Work Environment:

General office environment with moderate noise. This position is mostly sedentary, involves sitting most of the time, but may involve walking or standing for brief periods of time. A busy environment with many unscheduled interruptions. Frequent computer use at workstation for extended periods of time. Public contact position requiring appropriate business apparel.  Ability to work with a diverse population on a daily basis.


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