Southwest Key Programs Inc.

EAPrep ACE: Program Assistant/Administrative Assistant

US-TX-East Austin
1 month ago
Job ID
# Positions

Job Summary:

The Program Assistant supports the coordination, planning and implementation of programs and data management as part of the Afterschool Centers on Education (ACE) a comprehensive academic program funded by the Texas Education Agency. The Program Administrator supports the Project Director with program and administrative issues, including, but not limited to curricula, program operations and logistics, documentation, data entry and office management. This position is required to work evening hours and Saturdays.   

Essential Functions:

Program Management

  • Assist in the planning, resourcing, implementation and management of all aspects of 21st Century Community Learning Center for school students and families
  • Develop and implement recruitment and retention strategies for participants and stakeholders  using a variety of methods
  • Assist the Project Director in supporting staff and the integration of programs in afterschool.
  • Ensure services provided have the desired impact on participants by reviewing data regularly towards required outcomes
  • Collaborate with East Austin College Prep and East Austin Children’s Promise administrators and staff to implement programming and obtain resources for students and parents.
  • Provide assistance and support to East Austin Children’s Promise team members in the implementation of programming as needed.
  • Participate as a member of East Austin Children’s Promise team in planning and coordination of activities in support of the initiative as needed.


  • Coordinate data collection and administrative systems including data entry, accuracy, tracking and reporting as required
  • Document program logistics, including but not limited to policy, equipment, contracts, program participation and safety
  • Report weekly on progress, challenges and any potential modifications being considered.

Instructional Leadership

  • Implement curricula and programs and make appropriate changes/modifications to support student academic success
  • Support and monitor progress of students and overall student culture to accommodate learning differences while maintaining high expectations for all
  • Research and apply best practices to the design and continuous improvement of all project related activities

Other Functions:

  • Attend and participate in all required meetings and school related activities both at the school site and at the administrative offices.
  • Serve on school, district and/or community advisory boards and/or committees related to program content as necessary.
  • Performs other duties as assigned.

Qualifications and Requirements:

  • Bachelor’s Degree
  • Excellent written, verbal, analytical, and organizational skills.
  • Ability to establish priorities and manage time effectively.
  • Proficiency in MS Office with web-based resources and internet research a plus.
  • Polished and articulate with strong interpersonal skills.


  • Bilingual English/Spanish.
  • K-8 Classroom experience.
  • Experience in supervision.


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